Every dollar against the vehicle
Purchase cost, supplier expenses, receipts, sale fees, payments and true deal profit—itemised, not buried in a total.
Built for independent Australian motor dealers
Your vehicles, paperwork and profit. Finally in one place.
Dealer Ledger turns each vehicle into a complete digital deal file—from purchase invoice and PPSR through expenses, sale, Queensland register and accountant export.
✓ No card required✓ GST or non-GST businesses✓ Cancel anytime
YOUR DEALERSHIP AT A GLANCE
Good morning, Alex
Vehicles in stock12$184,260 invested
Gross profit$38,4207 vehicles sold
Attention needed3Missing documents
STK-0242021 Toyota RAV4 GX1FMCU0G6XMUA21897 · 84,230 km
Purchase$24,800
Expenses$1,465
Asking$31,990
Mechanical · Coastline Auto Care$742.50Receipt saved
Detailing · Finish First Detailing$330.00Receipt saved
One reliable recordVehicle costsReceiptsQLD registerOfficial formsXero exportsBackups
The deal file that does the maths
Less chasing paper. More certainty on every car.
Built around how a small dealership actually works: the vehicle is the centre of the record, and everything stays attached to it.
Queensland register built in
Capture prescribed transaction particulars, keep an amendment history and print a complete register entry when you need it.
Paperwork that starts filled in
Reuse vehicle, seller, buyer and dealership details across deal documents and supported official Queensland PDF templates.
Accountant and Xero ready
Export clean date-range reports and Xero bank-statement CSVs without rebuilding the same vehicle story in a spreadsheet.
Receipts and records attached
Store purchase invoices, PPSR certificates, expense receipts, compliance files and vehicle photos against the right stock number.
Backups and audit trail
Download a complete ZIP, back up to Google Drive and preserve reasons for edits, voids and archived records.
One vehicle, one complete story
From stock-in to accountant handoff
1Add the vehicle
Enter its particulars once. Odometer words are generated automatically.
2Build the deal file
Attach invoices, PPSR, receipts, photos, suppliers and compliance paperwork.
3Record the sale
Capture buyer, payment, warranty, delivery and Queensland register details.
4Export and back up
Send a clear report to your accountant and protect the full business record.
Simple launch pricing
Start small. Keep every record.
All plans include a 14-day trial. Prices are in AUD; launch pricing and GST treatment will be confirmed before billing is enabled.
Solo
For a one-person dealership
$49AUD
per month
per month
- ✓ 1 user
- ✓ Up to 25 active vehicles
- ✓ Vehicle ledger and receipts
- ✓ QLD transaction register
- ✓ Accountant CSV export
Dealer
The complete independent-dealer toolkit
$89AUD
per month
per month
- ✓ Everything in Solo
- ✓ Unlimited active vehicles
- ✓ Official PDF form population
- ✓ Xero-ready exports
- ✓ Google Drive backups
- ✓ Priority email support
Team
For a growing dealership
$149AUD
per month
per month
- ✓ Everything in Dealer
- ✓ Up to 5 users
- ✓ Roles and approvals
- ✓ Multi-user audit history
- ✓ Onboarding assistance
Early-access pricing is a launch proposal. No payments are enabled in this prototype.
Your next vehicle can be the tidy one